Entryless Setup Cloud Accounting Sync

Integrating With Xero

When using Entryless with your cloud-based accounting system, it’s important to understand how they work together to simplify your accounts payable process. Knowing what Entryless imports and exports, how tax rates are handled, and how bills are synchronized helps you get the most from Entryless.


Import and Export Data

When integrating Entryless with Xero, Entryless imports the following information from Xero:

-Chart of accounts
-Supplier information

In turn, Entryless exports the following data into Xero:
-Supplier information

When bills are exported into Xero from Entryless, the original bill attachments (files such as PDF, JPG, or PNG) are also synced to Xero. They are attached to the bills, and you can view them from within Entryless or Xero.

Supplier Synchronization

While most data import and export is only one-way between Entryless and Xero, supplier information is a two-way synchronization. New suppliers can be added in Xero and synced to Entryless, and new suppliers added through Entryless will sync to Xero.
If you imported all your suppliers from Xero to Entryless during the setup process, when a new supplier is created in Entryless, it will automatically be synced to Xero as a type of supplier in the contacts section of Xero.
Suppliers created in Entryless will be synced with Xero when you perform your normal bill synchronization process. Similarly, suppliers created within Xero will be synced to Entryless when you perform your normal bill synchronization process.

Tax Settings

When you set up tax rates within Xero for taxes like state or local sales taxes, VAT, or GST, Entryless replicates the tax categories you defined. Tax settings are imported when you import your Chart of Accounts from Xero during initial setup and are attached to Entryless in a specific general ledger (GL) expense account.
When selecting a GL expense account, Entryless applies tax rate settings automatically. Tax rates are handled at the line item level if there are multiple expense accounts created for differing tax rates.

Multiple Companies

If you are managing multiple companies through Entryless and Xero, each company is synchronized separately. Companies have unique supplier lists, tax settings, chart of accounts, and so on. This allows you to easily manage all your bills for all your companies in a single place.

For more information about how Entryless helps you manage multiple companies, see Managing Multiple Companies.